Roadmap - Microsoft Teams Rooms Updates

Microsoft Teams Rooms on Windows

1. In-meeting notification improvement
• This update delivers improvements to in-meeting notifications on Teams Rooms on Windows and aligns them with Desktop's framework and new UI. All critical notifications that require user action will be shown on console.
2. Meeting chat on Gallery, Large gallery, and Together mode
• Always know the context by bringing the chat pane on to front of room display for Teams Rooms on Windows. In room participants can use the touch console to show and hide chat on the front of room display alongside meeting participants and/or content. The ability to show and hide chat is available through the view switcher menu.

3. Start whiteboard in Teams meetings
• Microsoft Teams Rooms users can now share a Whiteboard in a Teams meetings using ‘Share’ user interface on console. With hybrid work, whiteboarding is a key feature to enable collaboration between in-room and remote users. When the Whiteboard is started from the room, it is attributed to the meeting organizer so that the organizer can manage access to the artifact. A touch front of room display is required to use Whiteboard in the room.
4. Fit to frame Room video roster control
• 'Fit to frame' and 'Fill the frame' options are available for the roster on console. Room users can change remote video participant's status between 'Fit to frame' and 'Fill the frame.'

5. Overflow meeting support.
• In large meetings which are at capacity, Microsoft Teams Rooms will be able to join and stream the meeting content. This is a single screen and view-only experience similar to the one on Teams desktop client. Best practices for a large Teams meeting - Microsoft Support
6. Join Zoom meeting by ID (Direct guest join)
• Microsoft Teams Rooms will be able to attend a Zoom meeting using a Zoom meeting ID.

Microsoft Teams Rooms on Android

Touch awareness and 4K display support

New touch and collaboration experiences includes 4K display support to further enhance meeting experience on large screen devices and touch awareness support which gives users the ability to control the room system from both the Front of Room touch display and the touch console for convenience. To get this experience, the “Enable touch controls” setting on the device must be enabled.

Walk up and use Microsoft Whiteboard 

Users can also quickly start collaborating outside of a Teams meeting with the new, one-touch Whiteboard icon on the home screen. Tapping on this will launch the Microsoft Whiteboard app locally, and it also allows users to start an ad-hoc meeting with their local whiteboard, enabling them to seamlessly switch from local to online collaboration. The “Allow initiate Whiteboard” setting on the device must be enabled to get this experience. See instructions on how to manage Microsoft Whiteboard sharing in Teams here.

Chat notifications

When joining from a Teams Rooms device, users will start to see incoming chat messages to help them participate in meetings on equal grounds with chat notifications. This feature will be enabled by default but can be disabled on the device settings. Users can also temporarily turn this off in a meeting. 

Remote camera Pan-Tilt-Zoom (PTZ) controls from desktop

Remote meeting participant can add the PTZ Camera Controls app and control the zoom and orientation of a Teams Rooms camera directly from their desktop during a meeting.