Just so you know - Microsoft Teams has improved its post meeting information to show more details than just the video recording file/info. You can now access the meeting recording, AI Recap, Meeting Title with date/time, number of participants, tasks and the meeting transcript in this enhanced view.
Microsoft Teams Rooms Pro management securely enables Teams Rooms Pro managers with the ability to connect to a Teams Rooms device within the Teams Room Pro Management portal. With role-based access controls, your Teams Rooms Pro Management support staff can remotely connect to the Teams Rooms device when the device is not in a call to troubleshoot hardware and software configurations on Teams Rooms devices.
Microsoft released a major version of Microsoft Teams Room on Windows.
Introduced in this update:
. This update includes app support to enable the end-to-end deployment experience. To test this, please reach out to your Microsoft account team to sign up for early access to the Teams Pro Management poral Autologin preview.Disable Anonymous/Unauthenticated users receiving Teams meeting experience feedback/survey popup
Microsoft Teams offers a feature that allows feedback surveys to be sent to unauthenticated users who join Teams Meetings. These surveys, which may include Net Promoter Score (NPS) questions, provide valuable insights into the user experience and can help organizations improve their Teams Meetings. If an unauthenticated user joins a meeting originating from your organization, they may receive a prompt to complete a feedback survey.
The feature is enabled by default if you would like to disable, run the below command.
Set-CsTeamsMeetingConfiguration -FeedbackSurveyForAnonymousUsers Disabled
Great news! Microsoft Teams has recently introduced a highly-anticipated feature for the RBAC role, known as Teams Telephony Admin. This role is specifically designed to manage telephony-related functions in the Teams Admin Center. With this new feature, you can have more precise control at a granular level, catering to specific job functions with ease. This is a game-changer for managing telephony functions within Teams.
1. User Management feature allows you to easily view the list of all the users and manage their voice settings and voice-related policies. This way, you can ensure that each user has the best experience with their voice settings.
2. With Voice Management, you will have access to phone numbers, locations, voice apps, and direct routing settings for the entire tenant. This feature streamlines the process of managing voice-related issues for the entire organization.
3. For Analytics and Reporting, you can view and manage public switched telephone network (PSTN) related reports such as PSTN Blocked Users, PSTN Minute pools, PSTN & SMS Usage, and Audio Conferencing dial-out usage. With this feature, you can keep track of all the important metrics related to your organization's voice communication.
Heads-up - Starting from April 2024, Microsoft is mandating classic Teams users to switch to the updated version of Teams 2.1. To ensure a seamless transition, it is important to document the changes required for QoS configuration to optimize your Teams call quality with the new Teams client. Unlike the classic Teams client that uses the teams.exe process, the New Teams 2.1 uses the ms-teams.exe process.
To ensure a smooth transition, it is recommended to create a new QoS policy through Intune/GPO under HKLM:\Software\Policies\Microsoft\Windows\QoS for Audio/Video and Sharing. This will help you to maintain a high-quality audio and video experience during your Teams calls.
I have some great news to share with you. If you are looking for a way to declutter your Teams group and hide the general channel that you don't use anymore, you can now do that easily. Microsoft has introduced a new feature that allows you to hide the general channel just like any other channel in Teams. I encourage you to try it out and let me know how it works for you and your situation.
Microsoft is enhancing the Teams Usage Report to give better visibility of their environment.
1. Teams Client Usage Report includes the classic and new team utilization for Windows and Mac users.
2. External Federated domain activity reports by domain and how many users are communicating. However, it doesn't give you the user details.
3. Inactive Teams Report gives insights into the data governance to plan to clean up unused Teams Group and corresponding SharePoint sites.
Now, these reports can export the data in CSV format. We hope Microsoft will release the API endpoints sooner to export these data programmatically.
Exciting news! Microsoft has announced that a much-anticipated feature to regulate controls for Teams meetings will be available in March 2024. As it stands, all attendees in an organization are granted presenter access and have access to all the controls that the organizer possesses. This includes the ability to manage attendee microphones and cameras, change participant roles, lower raised hands, and even remove someone from the meeting.
However, Microsoft will soon introduce an option for IT administrators to control these settings via meeting policies. This will allow for greater control and security during Teams meetings, ensuring a better and safer experience for all participants.
Microsoft has recently enhanced the Copilot Chat, also referred to as M365 Chat, with three innovative features.
The platform now offers increased versatility and efficiency through:
- Expanded search capabilities across documents, emails, and chat histories.
- Integration of person-specific details and concise meeting summaries.
- The ability to attach documents for generating action items or for summarizing content.
- These improvements are designed to boost productivity and enrich the user experience on the Copilot Chat platform.
Heads up: It's time to upgrade your Microsoft Graph PowerShell module. Microsoft released a newer version, 2.13.1.
The new Microsoft Teams client is getting the new calendar view "Agenda." This is a simplified view of your calendar view that allows you to quickly look at upcoming meetings, ongoing scheduled meetings, etc. This view gives information on the agenda for the two-week meeting.
Heads up - I would like to inform you of an important update regarding Live Events in the New Teams client. If you have experienced any difficulties in producing or joining Live Events with the New Teams client, you will be glad to know that Microsoft is working on a solution. They are rolling out a new feature that will enable the New Teams client to support producing and joining Live Events as a presenter or an attendee. However, please note that you will still need to use a browser or the classic client to schedule the Live Events. This feature is currently in Public Preview (Ring 3.6) and will be available in General Availability soon.
Attention all users still utilizing the classic Teams client! Please be advised that Microsoft has announced the implementation of a new policy that will require everyone to transition to Teams 2.1 client. You have until March 31, 2024, to begin implementing the new Teams. It's important to note that your users may experience issues with installing Teams 2.1 if their operating system update or GPO is blocking the installation. Unfortunately, there is no option to customize your notification.
Heads up - Just wanted to give you a quick heads up on using third-party Enterprise Content Delivery Networks (eCDNs) for your Live Events in Teams Town Hall. Unfortunately, these third-party eCDNs are currently not compatible with Teams Town Hall.
If you have a Teams Premium license, no need to worry! When you create a Town Hall event, Microsoft eCDN will be automatically used. However, we understand that some users prefer to use their own third-party eCDN. That's why Microsoft has announced that third-party eCDN support will be released in February 2024.
In the meantime, if you want to disable the Microsoft eCDN on the Town Hall Global Policy, you can follow these steps:
1. Create a new Town Hall Event Policy and make sure to keep the eCDN off.
2. Assign the new event policy to users and/or groups.
By doing this, the town halls created by these Teams Premium users will use the configured third-party eCDN as expected once the feature becomes available.
Microsoft whiteboard users can now benefit from a new feature that allows them to choose between three distinct text styles. This latest addition enables greater flexibility and personalization of text on whiteboards, enhancing the overall experience of using the platform.
Great news! Microsoft Outlook has released a new version, 16.0.17029.20140, that allows you to schedule a variety of meetings, including Teams Webinar and Town Hall meetings, in addition to standard meetings and Virtual Appointments. This feature is a significant enhancement to your Teams calendar, as it enables you to create and manage all your events directly within Outlook. To create these meetings, simply go to the calendar view. It's worth noting that if you use the "New Items" option in the home ribbon, it will only create standard meetings, and you won't have the option to change it to different types. So, be sure to use the calendar view to take advantage of this fantastic new feature!
Exciting News - Microsoft has released a new feature called Meeting Collaborative Notes in June 2023. This feature is currently available and can only be created by Microsoft Teams meeting organizers. However, an enhanced version of Collaborative Notes is set to roll out in February 2024, which will allow any meeting invitee to create collaborative notes before, during, and after the meeting. This new enhancement aims to improve collaboration and efficiency among team members, providing a seamless teamwork experience.
The meeting agenda and notes are created as loop components, which can be easily shared in team chat or group chat, Outlook, and other platforms. Additionally, the follow-up items are created as tasks in the Planner and ToDo apps, making it easier to manage and prioritize tasks.
All the loop component files are stored in OneDrive, and all Data Loss Prevention (DLP) controls applied to OneDrive and SharePoint are also applied to the .Loop files. This ensures that all files are secure and protected, providing peace of mind to all team members.
Exiting Update - Microsoft has recently introduced a new feature called "Decorate your background," which is equipped with advanced AI technology to enhance your workspace by turning it into a virtual masterpiece. With this feature, you can choose from five pre-set themes to decorate your virtual background. Once the AI generates the background images, they remain in place, and you can switch between different themes during your video calls. Once the call ends, all the generated themes are removed, but you can still use the last theme you applied for your next call. This new feature is a great way to maintain privacy and eliminate distractions during video calls by hiding your surroundings with beautiful virtual backgrounds.
Heads up - Microsoft is releasing a "Voice isolation" feature starting March 2024 that allows you to have uninterrupted and crystal-clear calls or meetings, regardless of your location. This feature is powered by AI technology that filters out all background noise, including other people's voices. By using your voice profile, this advanced noise suppression capability ensures that only your voice is transmitted. Whether in a noisy café, a crowded airport, or a busy office, you can communicate confidently and clearly.
If you have disabled this feature on your meeting policy, you can enable it now so your users can configure their voice profile.
Set-CsTeamsMeetingPolicy -Identity "Global" -VoiceIsolation Enabled
We have some exciting news for you. With the latest update, creating webinars in Teams has become even more convenient and efficient. Previously, when you created a registration form for your webinar, you could only add questions in a specific order. However, with the new update, you can now add any number of custom or predefined questions to your registration form, and then rearrange the order of these questions as per your preference. This means that you can now ask all the necessary questions to your event registrants and prioritize the order in which they appear on the registration page. This feature provides you with greater flexibility and control in creating your registration form, and helps ensure that you get all the information you need from your attendees.
Heads up! If you're using the Website tab in your Teams Channels or Group Chats to connect your Line of Business (LOB) applications, you need to take note of this important message. Currently, you can easily add the Website app as a tab in your Teams, which allows you to view and interact with the data within Teams client.
However, effective April 2024, Microsoft Teams will discontinue the ability to load websites inside the new Teams client when using the Website tab. Instead, these website links will open in a new browser tab. This change is being implemented to align with the latest best practices in web security and privacy, while also improving the reliability of websites opened through this feature.
You can utilize Graph API and Graph PowerShell SDK for analyzing your environment to gain insights into app usage and plan for user communication, if necessary.
Great news for the Event Management team! Microsoft Teams is introducing a new feature in Feb-2024 that will allow the team to easily reuse the information from a previously scheduled Teams Town Hall event, eliminating the need to manually recreate similar events from scratch. This new feature enables event organizers to duplicate an existing event and use it as a template for creating a new one. The duplicated event will include all the information from the original event, such as the event details, presenters, theming, and more. This feature will save time and effort for the team and make event creation a lot more efficient.
Heads up - Microsoft Loop Component is introducing new features that allow you to seamlessly collaborate and co-create notes and task action items with others. With collaborative notes being a loop component, you can expect them to be in sync across all instances, no matter how many places they are saved in. Additionally, the Assigned Tasks within Collaborative Notes will automatically synchronize with To Do and Planner, ensuring that you never miss out on any important action item. These upcoming features promise to revolutionize the way you work and collaborate with your team!
- Loop Component in OneNote
- Collaborative Notes in Teams Channel Meeting
- With eDiscovery Premium license you can extract the Loop component content created in Outlook & Teams in HTML format.
