There are three different types of meetings available in Microsoft Teams that we can use based on a use case to make a better user experience. In this article, we are going to discuss these 3 types of meetings, so you can make a better choice for your use case.
Teams Meeting -
This is the standard meeting that we regularly use to connect with others and we can use Outlook or Teams client to schedule the meeting for audio/video or content sharing/whiteboard etc.
- Teams meeting supports 1000 participant limits and it allows overflow to 10,000 participants in view-only mode.
- Note:- Microsoft currently supports 20,000 participants till June, 30-2023.
- Schedule meetings with the organizer/co-organizer role for better meeting management.
- Restrict Meeting chat e.g Disabled, In Meeting Only, Enabled after meeting discussion.
- Control meeting participants Microphone, Video (Camera).
- You have more control over who can present in the meeting e.g only the organizer/co-organizer, everyone, the user in the organization, and the guest.
- Meeting registration. You need to enable the option on the meeting policy.
- Schedule meetings through outlook or Teams client.
- Join the meeting with the "Meeting code" through Teams client, Browser, and Teams Room systems.
- Join Teams meeting on the 3rd party meeting solutions via direct guest join e.g Zoom & WebEx.
- Control dial-in, anonymous users join the experience through meeting settings.
- Cloud recording and control who can record the meetings.
- The meeting organizer can control who can bypass the lobby (guests, dial-in users etc.)
- Enable language interpretation and choose the interpret to language.
- Allow attendance report.
- Interact with the Teams app during the meeting e.g MS Forms, Polls, Q&A etc.
- Enable Gallery (3x3), large gallery (7X7), and together mode with creating own scene selection/creation for a better user engagement/meeting experience.
Teams Webinar -
Teams Webinar is built on the Teams meeting features foundation, so it has most of the common feature set. However, the webinar has a very structured role for presenters and attendees.
- The key difference between Teams Meeting and vs Webinar is, Webinar supports robust registration, customization event to show company branding, a dedicated registration site, and finally event oriented meeting options.
- You can only schedule through Teams Client (outlook doesn't support it).
- Presenter Bio.
- We can put a banner, logo, and predefined color on the registration page.
- With the Teams Premium feature - you can set automatic/manual event approval, and you can set even registration start/end times, event participant capacity, and waiting list.
- Event access Internal / Public.
Teams Live Event -
The key difference apart from Teams meetings is Webinar - the live event is a more structured meeting that enables organizations to schedule and produce events that can be streamed org-wide through Teams/3rd Party systems (VBrick), Stream, or Yammer to a larger audience of 20,000 people.
Note: - You can stream up to 100,000 participants for big events. Pls, contact Microsoft support to set up the event.
- Live Events have three different roles to manage and produce the event effectively.
- Organizer – The person who creates the event.
- Producer – The Host who schedules content during the event, and starts/ends the event.
- Presenter – Presenters can share their video or content through screen sharing with the audience.
- You can only schedule the event through Teams client.
- You can invite an external speaker to the event.
- You can create events for specific users/groups or Internal org-wide events, or Public events.
- Stream Live Events through MS Teams, RTMP-based streaming with external encoders.
- Live captioning up to 6 different languages (attendee's PC regional settings should be in the correct language setup).
- Attendees engaged through Q&A only.
- Integrate eCDN solutions to optimize media quality and reduce internet bandwidth utilization.
- You cannot join Live Events as an attendee from Teams Room Systems. You need to be invited as a presenter to the event.
- No dial-in option for attendess.
Now you know the key differences,
- If you need to schedule more interactive meetings you can choose Teams meeting (limited meeting registration option).
- Do you want to schedule an interactive meeting with robust meeting registration e.g company logo, registration approval flow, and event capacity then Webinar is a good option.
- You can also disable meeting chat and add a Q&A app to the meeting with the attendee's microphone & camera option disabled. so, you can produce a meeting similar to Live Events. This option gives additional benefits whereas users can join meetings from MTR Rooms/ CVI Endpoints.
- If you have external encoders/studio setup with the eCDN network built-in then Live Event is a good option.
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