[Update]Microsoft Teams Room on Windows June Update - 4.17.51.0

There is a significant update available for Microsoft Teams Room on Windows, which introduces numerous new features and improvements.

• If you opt-in new refreshed home screen in 4.16, that is now made as default.

• Now all eligible Windows systems are upgraded to Windows 11 22 H2 by default. However, you can delay your system upgrade till Nov'2023. Nov https://m365community.blogspot.com/2023/06/how-to-delay-windows-11-upgrade-on.html

• The manual installation of Teams Room Pro portal agents is no longer necessary. The device enrollment process has been simplified and devices are now automatically installed and registered to the Pro portal.

• The support to enhanced custom home screen background.

• Supports SIP/H323 1:1 calling via certified CVI providers.

• MTRoW now offers the option to select and enable the together mode feature for everyone.

• Net Promoter Score survey at the end of some meetings

Release notes for Microsoft Teams Rooms - Microsoft Teams | Microsoft Learn

Enable Room Capacity or Occupancy notification in Teams Room Systems

If you are using Teams Room devices in your organization, you might want to enable the room capacity notification feature. This feature allows you to set a maximum number of people that can safely occupy a meeting room, and display a warning message on the device screen when the limit is reached or exceeded. This can help you comply with social distancing guidelines and prevent overcrowding in your meeting spaces.

To enable the room capacity notification feature, you need to follow these steps:

1. Sign in to the Microsoft Teams admin center with your global admin or Teams service admin credentials.

2. Navigate to Devices > Teams Rooms.

3. Select the device that you want to configure, and click Edit.

4. In the Settings tab, scroll down to the Room capacity section.

5. Toggle on the Enable room capacity notification switch.

6. Enter the maximum number of people that can safely occupy the room in the Room capacity field in Exchange.

7. Click Save.

Once you enable the room capacity notification feature, the device will display a message on the screen when the room is at or above the capacity limit. The message will say "This room is at capacity. For your safety, please consider joining from another location." The message will also show the current number of people in the room and the maximum capacity limit.

To receive notifications about capacity, you can activate the feature through XML configuration on Windows MTR.

Microsoft Teams Room on Android -

To ensure the proper functionality of your MTR solution with Logitech Camera, kindly set the room capacity in the Logitech Sync portal.

Please specify the capacity of the room in the Exchange resource account.

Please note that in order to count the number of people in a room, an AI-capable camera is required. It is recommended that you check with your camera vendor to confirm that this feature is supported by your camera.

Set your work hours and location in Outlook to easily communicate your availability

With the rise of hybrid work environments, it's becoming more common for individuals to work remotely and have flexible schedules. However, this can pose a challenge when it comes to coordinating meetings and collaborating effectively with others. To address this issue, Microsoft has integrated new features into Outlook and Teams that empower users to set their work hours and location for each day of the week. By doing so, users can easily communicate their availability and preferences to colleagues and managers, and also discover the optimal times to schedule meetings based on their work location.

How to set the work hours and location -

Note: - Currently, this feature is supported only on Outlook on Web.

In Outlook, it's simple and convenient to set up your work hours and locations. Just head to the Settings menu on Outlook for the web, select "View all Outlook settings," navigate to the "Calendar" option on the left-hand side menu, and click on "Work hours and locations".

Users can choose which days they work, what time they start and end their workday, and whether they work remotely or in the office. Users can also change their work location for a specific day if their schedule changes. These settings will be reflected in both Outlook and Teams, and will also update the user's status and presence.

When scheduling a meeting, pertinent details such as work hours and location will be displayed.

One of the benefits of setting work hours and location in Outlook is that it helps users schedule meetings more efficiently. When users create a meeting event in Outlook on the web, they can use the Scheduling Assistant to see the work location of the attendees, as well as their availability based on their work hours. This way, users can avoid scheduling conflicts and choose times that suit everyone's preferences. Users can also view the work location of others on their profile cards, which can help them understand where they are working from and how to reach them.

Setting work hours and location in Outlook is not only helpful for users, but also for their teams and organizations. By sharing this information, users can foster a culture of transparency and trust, as well as respect each other's boundaries and work-life balance. Users can also support their managers and leaders in planning and managing resources, projects, and goals more effectively.

How to delay Windows 11 upgrade on the Teams Room on Windows devices

Microsoft has announced that Microsoft Teams Rooms on Windows that meet the eligibility criteria will be updated to the Windows 11 22H2 update once Teams Room App 4.17 is installed. 

To ensure that your network/firewall/proxy configuration supports the Windows 11 upgrade, please refer to the instructions on upgrading Teams Room app 4.16.134 through the Teams Room Pro portal.

https://m365community.blogspot.com/2023/05/update-teams-room-pro-portal-for-manual.html

https://m365community.blogspot.com/2023/05/windows-11-support-for-teams-rooms-on.html

If you're experiencing network, proxy, or firewall problems, or if you want to postpone your eligible Teams Room device's Windows 11 upgrade, you can follow these steps to delay the upgrade.

How long can you delay the upgrade?

You can delay the upgrade until November 20,2023.

How to delay the upgrade?

To delay the upgrade, you need to set the HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\PPI\SkypeSettings\CBU11 value to 1 (DWORD).

Is there any timeline for setting these delayed upgrade settings?

You must set the above registry value before June 20, 2023.

Can I remove this registry for the staged upgrade?

Yes, you can remove the registry to resume the upgrade.

Improvement to Device Registration Process for Microsoft Teams Rooms on Windows for Pro Management Portal

Current MTR Pro portal agent registration-

• Log in to http://portal.rooms.microsoft.com as Administrator
• On the left navigation bar of the Microsoft Teams Rooms Pro Management portal, expand Settings and select General.
• Under Enroll a room, select Download the installer to download the monitoring agent software.
• Copy the installer file to a USB drive and plug it into the MTR device.
• Run the installer file and follow the prompts to install the monitoring agent software.
• Restart the device and wait for it to connect to the Pro Management portal.
• You can verify the enrollment status of your device on the Rooms tab of the portal.

Improvement to the Device Registration Process

The enhanced device registration process for Windows-based Teams Rooms devices on the Pro Management portal is great news for IT admins. This update comes at a perfect time when remote work and collaboration are becoming increasingly common.

By automating the Pro Management agent deployment and device enrollment tasks for IT admins, this move makes their workload lighter and improves the user experience. Additionally, the elimination of the need for any additional user action makes the process more efficient and less prone to errors. This is especially important for organizations that have many Windows-based Teams Rooms devices that need to be managed.

With the Teams Rooms app update (v. 4.17) set to be released by the end of June 2023, organizations can take advantage of the streamlined device registration process and enhance their device management capabilities with the Pro Management service.

Overall, this update is a positive development for the industry, highlighting the need for continuous improvement and innovation in device management. The focus on providing a seamless and hassle-free device registration experience for IT admins is a step in the right direction toward improving collaboration and productivity in the workplace.

Requirement -

If you have a Teams Room Pro license on your MTRW Devices, they will be automatically enrolled in the pro management portal. This will provide you with advanced Microsoft Teams Rooms monitoring and remote management capabilities.

An error occurred while executing Add-TeamChannelUser to add the user to the private channel and make them an owner - Could not find the member

Last year, Microsoft introduced a public preview PowerShell module (2.0) to enable the addition of users to private groups and channels using the Add-TeamChannelUser cmdlet. This feature was later included in the GA release.

Recently, I found myself migrating from Slack to Teams and had over 20 private channels that required the addition of a new owner. I needed to add this user to the group.

When running the below command, I get an error "Error occurred while executing - Could not find the member."

Add-TeamChannelUser -GroupId $group.GroupID -User "stajone@domain.com" -DisplayName the_coalition -Role Owner

Resolution -

• You need to manually add the user to the group via PowerShell.

• Add-TeamUser -GroupID/DisplayName "Test Group" -User stajone@domain.com -Role Owner

• Add the user to the private channel as a member first.

• Add-TeamChannelUser -GroupId $group.GroupID -User "stajone@domain.com" -DisplayName the_coalition
• Promote the user as a private channel owner.
• Add-TeamChannelUser -GroupId $group.GroupID -User "stajone@domain.com" -DisplayName the_coalition -Role Owner